About the Role

We are seeking a Corporate Administrative Assistant to support our office operations by ensuring the smooth execution of administrative procedures, office systems, and project monitoring.

Key Responsibilities

• Answer and direct incoming calls, ensuring smooth communication flow.
• Provide accurate information and assistance to employees and visitors.
• Maintain office directories and employee records.

• Archive files and records (both hard copies and digital formats).
• Ensure proper classification, sorting, and storage of documents.
• Maintain office supply inventories and process orders efficiently.

• Receive and process service paperwork from operational branches.
• Handle purchase orders and reconcile them upon delivery.
• Organize vendor invoices and maintain accurate filing systems.

• Oversee maintenance of office equipment and coordinate repairs.
• Ensure a safe and clean work environment by enforcing procedures.
• Maintain office safety logs and employee communication boards.

• Assist with the preparation of reports and data analysis.
• Perform general office tasks, including typing, sorting mail, and operating office machines.

Your Profile

• Minimum technical secondary diploma or equivalent experience in administration.
• Prior experience in an administrative or office support role.

• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office and cloud-based systems.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and work independently.
• Fluency in English, French is an asset.

Why Join Us?

• Career growth opportunity.
• A dynamic and collaborative work environment in the heart of Luxembourg’s financial hub.
• Exposure to diverse investment structures and a fast-evolving industry.